School self-evaluation is a 6-step process

School self-evaluation is a 6-step process

Home - School Guide - School self-evaluation is a 6-step process
School self-evaluation

If you run a school or teach in a school, have you ever thought about – how good are you? How do you know this? How to find it? Where do you lack and what are your strengths? How can it be improved? When you ask these questions, you can really access your skills, focus, and daily learning and teaching practices. School Self-Evaluation (SSE) is a reflective process to answer the above questions, which in turn helps to identify where the school is improving.

What Do You Understand by the Term School Self-Evaluation?

School self-evaluation involves reflective analysis focused on action plans for improvement with evidence gathered in the unique context of each school. This process allows the school to use evidence and set specific meaningful goals and activities. It enables them to create improvement plans and implement them, measure the plan’s progress and identify the school’s achievements.

6 Steps Process of School Self-Evaluation

School self-evaluation isn’t a one-time test but rather a continuous compass guiding your school towards excellence. This 6-step process equips you for this journey:

Step 1: Identify a focus area:

Dig Deep: Don’t settle for generalities. Consider specific areas like:

  • Student achievement in a particular subject (e.g., math, science)
  • Overall school climate (e.g., student engagement, safety, sense of belonging)
  • Effectiveness of a specific program (e.g., anti-bullying initiative, reading intervention)

Gather Input: Get a well-rounded perspective through various sources:

  • Standardized Test Scores: Analyze data to pinpoint areas of strength and weakness.
  • Student Surveys: Create age-appropriate surveys to understand student experiences and perceptions.
  • Teacher Observations: Have teachers record classroom interactions and student engagement.
  • Focus Groups: Facilitate discussions with students, parents, and teachers to gain deeper insights.

Step 2: Gather evidence:

This isn’t a one-method approach. Employ a multi-pronged strategy to collect a wealth of information:

  • Data Analysis: Dive into data like test results, attendance records, and discipline reports. Identify trends and patterns.
  • Classroom Observations: Observe how teachers interact with students and how students engage with the material. Look for Evidence of effective teaching methods and student understanding.
  • Student and Parent Surveys: Craft surveys to gather feedback on school environment, curriculum, communication, and overall satisfaction.
  • Teacher Surveys: Survey teachers to understand their perspectives on professional development, resource allocation, and student needs.

Step 3: Assess and form opinions:

After collecting all the data, it’s time to evaluate and come to conclusions:

  • Recognize Positives: Acknowledge the school’s strengths. Celebrate achievements.
  • Highlight Areas for Enhancement: Identify where the school can enhance outcomes or the general school atmosphere.
  • Find Relationships: Seek ways to use strengths in areas that require development.
  • Evaluate Resource Management: Determine if resources are used efficiently or if changes are necessary.

Also Read: Leadership traits you need to practice to become a successful school leader

Step 4: Plan, share and report the plan of action

  • Record self-assessment
  • Evaluate and improve the curriculum or teaching and learning
  • Share results and action plans with the school community
  • The report must be a single document of no more than three pages and must be submitted annually. Reports have three parts.
    • Reporting progress, new aspects of teaching and learning, and prioritizing areas for improvement
    • Demonstration of the action plan to achieve the plan. Goal setting to set Specific, Measurable, Achievable, Realistic, and Time-bound (SMART) goals
    • Finally, communicate the self-evaluation report with the school community

Step 5: Implement the action plan

  • An important step in the process is when the action plans are put into action
  • Share ownership of activities with individual teachers, classroom teachers, or whole school levels
  • It should be part of regular teaching and learning

Step 6: Monitor action plans and evaluate

  • There are several things to consider to control the impact of the action
    • Has the class changed?
    • What is the teacher’s experience of change?
    • How are students different?
    • Is there an effect on student learning?
  • Schools must decide how monitoring will be done, who will do it, how progress will be assessed and when and to whom it will be reported, and whether the plan is working, and, if not, what changes are needed.

It is important to regularly monitor the action plan. In this case, collect and use data at regular intervals to check whether the necessary action plan was successfully implemented or not. If not, what other actions can be implemented?

What Are Some Examples of School Self-Evaluation?

School self-assessment differs based on the circumstances of each school! Here are some instances of how schools can integrate self-evaluation into their operations:

Analyzing Student Performance:

  • Look beyond test scores to analyze individual student progress, assignment completion rates, and class discussion participation levels.
  • Disaggregate test score data by demographics to identify achievement gaps and tailor support for specific student groups.

Gathering Feedback:

  • Conduct focus groups with students to delve deeper into specific aspects of school life, such as the effectiveness of student support services or the inclusivity of the school environment.
  • Partner with parents to gather feedback on school communication, homework policies, and opportunities for parent involvement.

Going Beyond Test Scores:

  • Track student absenteeism by reason to identify potential underlying issues like health concerns or transportation problems.
  • Analyze participation rates in different extracurricular activities to see if offerings cater to diverse student interests.
  • Evaluate the school climate through surveys or focus groups to assess student and staff feelings of safety, belonging, and respect.

Observing Classrooms:

  • Observe how effectively teachers differentiate instruction to meet the needs of all learners.
  • Assess the use of technology and other resources in the classroom to see if they are enhancing learning.

Analyzing Disciplinary Records:

  • Look at trends in disciplinary referrals to see if certain behaviors are more prevalent and develop targeted interventions.
  • Analyze the effectiveness of existing disciplinary measures in deterring repeat offenses and promoting positive behavior.

This compilation offers a peek into ways schools can assess themselves. Through utilizing data sources and viewpoints, schools can acquire understandings that ultimately result in enhanced learning and a more enjoyable school environment for all. 

 school self-evaluation

   Image source


In general, when we follow this process consistently and mutually, the school can work effectively in teaching and learning, provide quality education and manage the school in partnership with parents. The implementation of the school improvement/ action plan ultimately leads to a new cycle of school self-evaluation.


1. What does school self-evaluation mean?

School self-evaluation is a procedure in which a school assesses its performance. It includes evaluating the strengths and weaknesses in teaching, learning and the general school atmosphere. This introspection aids in recognizing areas that need enhancement and strategizing for development.

2. What is the school self-evaluation policy?

The specific policy for school self-evaluation might vary depending on your location and school district. However, it typically outlines the process for conducting the evaluation. This could include steps like choosing areas to focus on, gathering data (like test scores or student surveys), analyzing the information, and developing an action plan for improvement.

3. What is the purpose of self-evaluation in education?

Self-evaluation in the education sector serves the purpose of promoting enhancement. Schools engage in evaluations to pinpoint practices and areas that require modification. This approach aims to enhance student achievements, optimize the learning atmosphere, and foster a cohesive school community.Self-evaluation helps schools:
Identify areas that are working well and areas that need improvement.
Set realistic and achievable goals for improvement.
Develop action plans to address weaknesses and enhance strengths.
Track progress and measure the effectiveness of implemented plans.
Create a collaborative culture of continuous learning within the school community.

4. What makes evaluating schools significant?

Evaluating schools is crucial as it guarantees that they offer top-notch education to every student. It enables schools to pinpoint areas for enhancing their teaching techniques, curriculum, resources and overall student support. This can result in a fruitful learning journey for all individuals.

Through self-evaluation, schools can:

  • Enhance student achievements.
  • Improve teaching methods and learning experiences.
  • Optimize the utilization of resources.
  • Foster a culture of responsibility and openness.
  • Obtain insights into areas that need assistance.
  • Regular self-evaluation helps schools become more effective institutions, ultimately benefiting students and the entire education system.